Systems & Automations

Substack Automations That Work While You Write

Automate Substack workflows so you can focus on creating. We build custom Substack integrations, analytics dashboards, and subscriber automations that connect your newsletter to CRMs, apps, and referral tracking systems—without writing a line of code yourself.

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Built by Bigbee Solutions Fast Turnaround Secure & Reliable

How It Works

Three steps from idea to a running Substack workflow automation. No technical experience required on your end.

1

Tell Us What You Need

Describe your ideal workflow in plain English. We handle the technical discovery and scoping.

2

We Build Your Automation

Our team designs, builds, and tests your custom Substack automation end to end.

3

Watch It Run

We deploy, monitor, and hand off. Your workflows run reliably in the background while you focus on writing.

Substack Automation Services

From Substack API automation and subscriber management to referral tracking and analytics dashboards—everything built and maintained by our team.

Custom Dashboards & Reports

Turn raw Substack data into visual dashboards and automated reports. Track growth, engagement, and revenue in real time.

Event-Driven Automations

Trigger actions from Substack events: new subscriber, subscription cancel, new post published. Connect them to any downstream tool.

Analytics Scraping

Extract Substack analytics data programmatically. Feed it into spreadsheets, data warehouses, or your own Substack analytics dashboard.

Subscription Gating

Authenticate users against their Substack subscription status. Gate websites, apps, or premium content based on paid subscriber access.

HubSpot + App Integrations

Connect HubSpot to your stack. Founding Subscriber on Substack triggers access to Delphi, courses, or other products automatically.

Subscriber Reward System

Track top referrers, display leaderboards, and build referral reward dashboards. Incentivize sharing and grow your subscriber base organically.

CRM Sync

Pipe Substack subscriber data directly into your CRM. Keep contacts, tags, and engagement metrics synced automatically.

Substack Workflow Examples

Real Substack automation workflows we build for creators, publishers, and businesses.

TRIGGER New Free Subscriber
Add contact to HubSpot CRM
Send personalized welcome email
Tag as “Free Tier” in CRM
TRIGGER Paid Subscription Started
Grant access to premium app
Send onboarding sequence
Update CRM deal stage
TRIGGER Subscription Cancelled
Revoke premium app access
Trigger win-back email sequence
Log churn event in analytics
TRIGGER New Post Published
Cross-post to social channels
Update content calendar dashboard
Notify team in Slack
TRIGGER Weekly Schedule
Scrape latest Substack analytics
Generate growth report
Email report to stakeholders
TRIGGER Referral Milestone Hit
Unlock subscriber reward tier
Send congratulations email
Update referral leaderboard

Who Uses Substack Automations?

Whether you run a newsletter, community, or product—we help you automate Substack analytics, subscriber management, and integrations.

✍️

Newsletter Creators

Automate subscriber onboarding, track growth metrics in real time, and sync your list to your CRM. Spend more time writing and less time managing spreadsheets.

👥

Paid Communities

Gate access to Discord servers, private apps, or course platforms based on Substack subscription status. Automatically manage member access as subscriptions change.

🎓

Course Creators

Deliver course modules to paid subscribers, track completion, and trigger follow-up sequences. Use Substack as your distribution channel with custom backend logic.

🚀

SaaS Founders with Substack

Use your newsletter as a growth channel. Sync subscribers to your product, trigger trials from sign-ups, and track attribution from Substack to your app.

📰

Media & Journalists

Automate content distribution, track audience engagement across publications, and build dashboards that give editors real-time visibility into performance.

Frequently Asked Questions

Common questions about our Substack automation services.

Is Bigbee Solutions affiliated with Substack?
No. Bigbee Solutions is an independent automation consultancy. We are not affiliated with, endorsed by, or partnered with Substack Inc. We build custom integrations and workflows that work with Substack's publicly available data and standard web technologies.
Is this safe? Will it break Substack's Terms of Service?
We design all automations to work within standard technical boundaries. Our solutions use your own data, authorized access patterns, and widely-accepted integration methods. We prioritize reliability and security in every build, and we discuss compliance considerations during scoping.
How long does it take to build an automation?
Most single automations ship within 5–7 business days. Multi-workflow projects take 7–10 days. Larger, full-stack builds are typically 10–15 business days. We confirm timelines during your kickoff call.
What tools and platforms can you integrate with?
We integrate Substack with HubSpot, Salesforce, Google Sheets, Slack, Discord, Zapier, Make, custom APIs, databases, email services (SendGrid, Mailchimp), payment platforms (Stripe), and more. If it has an API, we can connect it.
Can you gate paid content or app access based on Substack subscriptions?
Yes. We build authentication layers that check a user's Substack subscription status and grant or revoke access accordingly. This works for websites, web apps, Discord servers, course platforms, and other gated products.
Do I need developer access or technical skills?
Not at all. You describe what you want in plain language, and we handle everything technical—from design and development to testing and deployment. We provide documentation so you understand how everything works.

Let’s Build Your Automation

Ready to automate Substack subscriber management, analytics, or integrations? Tell us about your workflow needs. We typically respond within one business day.

Prefer to talk?

Give us a call or send a text. We will discuss your workflows, recommend solutions, and give you a clear timeline.

Email us directly

[email protected]

What happens next?

  1. We review your message and follow up within 1 business day.
  2. We scope the project and send a clear proposal with pricing.
  3. Once approved, we start building immediately.